COST MANAGEMENT (Weighting 60%)

Cost Management & Estimation

• Support the development of project budgets and cost estimates.
• Monitor project expenditures, track costs, and analyze budget variances.
• Identify cost-saving opportunities and propose recommendations for cost optimization.
• Conduct cost forecasting and provide accurate financial projections for project completion.

Cost Tracking & Monitoring  

• Monitor project costs throughout the project lifecycle, including tracking expenses, labor costs, materials, subcontractor costs, and other project-related expenditures.
• Review, validate invoices, purchase orders, contracts for accuracy, completeness, and compliance with contractual obligations.
• Maintain accurate cost records and ensure proper coding of costs for accurate tracking and reporting.
• Identify scope deviations, trends and potential risks that may impact project budgets.

PROJECT MONITORING & REPORTING (Weighting 25%)

Risk Assessment & Management

• Identify potential risks and uncertainties that may impact project success.
• Conduct risk analysis, assess the probability, impact of risks, and develop mitigation strategies. (facilities projects)
• Regularly review/update risk registers and contingency plans. (facilities projects)
• Monitor/report on risk mitigation activities, providing updates to project stakeholders and incorporating risk management measures into project planning and execution. (facilities projects)
• Update risk registers, communicate risks effectively to ensure awareness and appropriate actions are taken. (facilities projects)

• Copy and paste the job duties for the KRA.

Cost Control & Forecasting

• Maintain and administer robust cost control processes to monitor project expenses, including procurement costs, subcontractor costs, equipment rentals, and other project-related expenditures.
• Review and validate project invoices, purchase orders, and contracts for accuracy, completeness, and compliance with contractual obligations.
• Conduct regular cost reviews, analyze scope changes, trends, and forecast project financial performance to support proactive decision-making.
• Provide timely and accurate financial reports and analysis to project stakeholders, including cost-to-complete projections and revenue recognition updates.

CHANGE MANAGEMENT & VARIANCE ANALYSIS (Weighting 10%)

Change Management & Scope Control  

• Assist in managing project scope changes, including impact analysis and change request evaluation. (facilities project)
• Collaborate with project teams to assess the impact of scope changes and variations on project costs. (facilities project)
• Evaluate change requests, conduct cost analysis, and provide cost estimates for proposed changes. (facilities project)
• Maintain accurate change logs and ensure proper documentation and communication of approved changes. (facilities project)
• Update project budgets and forecasts to reflect approved changes and their financial implications.

Stakeholder Communication & Collaboration

• Facilitate effective communication and collaboration among project teams and stakeholders.
• Coordinate project meetings, including progress updates, status reviews, and risk discussions.
• Ensure timely and accurate distribution of project-related information to stakeholders.
• Build strong relationships with project team members, clients, and other stakeholders.

CONTINUOUS IMPROVEMENT (Weighting 5%)

Process Improvement & Best Practices 

• Identify opportunities for process improvement in project controls methodologies.
• Develop and implement best practices, standardized templates, and tools. (facilities project)
• Promote continuous improvement in project controls processes and workflows.

Cost Optimization & Value Engineering  

• Identify opportunities for cost optimization and value engineering throughout the project lifecycle. (facilities project)
• Collaborate with project teams to explore alternative solutions or approaches to achieve cost savings without compromising project quality or objectives.
• Evaluate cost-saving initiatives, conduct feasibility studies, and recommend cost-saving measures. (facilities project)

• Bachelor's degree in engineering, business administration, project management, or a related field.
• Previous experience in project controls, project management, or a similar analytical role.
• Experience with Enterprise Resource Planning (ERP) software is required; Microsoft Dynamics 365 experience is an asset.
• Strong knowledge of project management principles, practices, and methodologies.
• Proficiency in project management software and tools (e.g., Microsoft Project, Microsoft NAVISION).
• Excellent analytical and problem-solving skills, with attention to detail.
• Strong financial acumen and cost management expertise.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in cross-functional teams.
• Proficiency in data analysis and reporting using tools such as Microsoft Excel or Power BI.