EXECUTIVE ADMINISTRATIVE SUPPORT (Weighting 70%)

• Provide comprehensive, administrative support to the CEO and members of the Executive Team.
• Proactively manage executive calendars, contacts, priorities, and meeting scheduling using Outlook and other productivity tools.
• Prepare, format, and design professional correspondence, reports, presentations, and briefing material using Microsoft Word, Excel, and PowerPoint.
• Coordinate logistics for executive, board, and senior leadership meetings.
• Preparate agendas, materials, minutes, and follow-up action tracking of strategic meetings and initiatives.
• Draft, edit, and manage internal and external communications on behalf of executive leadership with a high degree of professionalism and discretion.
• Maintain secure electronic and physical filing systems for confidential and sensitive information.
• Support executive KPI tracking, leadership meeting rhythms, and preparation of board and governance-related materials.
• Support the arrangement of travel of executive team members, as required.
• Prepare and reconcile executive expense reports and manage corporate credit card documentation.
• Support the day-to-day administration and coordination of executive office operations, events, and internal communications.
• Act as a key liaison between the Executive Office and internal departments to ensure effective communication, alignment, and follow-through.
• Provide backup for and liaise with the Office Administrator as required.

 EVENT COORDINATION (Weighting 30%)

• Support and advance company initiatives that promote employee engagement, connection, and organizational pride.
• Partner with executive leadership, HR, and internal stakeholders to plan, coordinate, and execute corporate events, leadership meetings, and company-wide initiatives.
• Lead the coordination of internal and external events including employee recognition programs, customer appreciation events, trade shows, conferences, and social activities.
• Manage event logistics from planning through execution, including scheduling, vendor coordination, materials preparation, and post-event feedback and follow-up.
• Support internal communication and engagement initiatives by assisting with content preparation, presentations, and promotional materials.
• Coordinate the development, updating, and distribution of corporate presentations and branded materials in support of leadership and organizational initiatives.
• Assist with data gathering, reporting, and KPI tracking related to engagement initiatives and executive priorities.
• Support survey design, data collection, and analysis to inform employee feedback, engagement strategies, and continuous improvement efforts.

• Post-secondary education in Business Administration or related field preferred.
• Minimum of 5 years of experience in an executive or senior administrative assistant role.
• Experience with internal and/or external event planning and coordination  
• High proficiency in Microsoft Office Suite, especially Excel, Outlook, Sharepoint, Word, and PowerPoint.
• Strong organizational and time management skills with high attention to detail.
• Excellent written and verbal communication skills across all levels of the organization.
• Professional, team-oriented approach with a commitment to confidentiality and integrity.
• ERP system (i.e. SAP, Concur, or Microsoft Dynamics) experience is considered an asset.
• Typing speed of 50+ WPM.